Artists’ Area

HOW TO APPLY
Application is available to apply November 1, 2012. Deadline for Application is March 8, 2013.

Application Information: The PCKAF uses the ZAPP application system. To apply, go to: www.zapplication.org.
Create an account, if you have not already done so, and search for the “Park City Kimball Arts Festival”.

Click here to download the Park City Kimball Arts Festival 2013 Prospectus.

IMPORTANT UPDATES
Several of the restaurants on Main Street have built decks onto the street to expand their presence during the festival. As a result, the booth layout has changed and in particular, the booth numbers. If you requested and paid for a specific booth location, unless notified otherwise, you will be in the same location as last year even though the number(s) of your booth may be different this year.

Last year’s “Best in Show” winners are now showcased in the center of the festival at the intersection of the main festival gate and Kimball Art Center. Artists who win a “Best in Show” award this year will have an automatic invitation to the 2014 festival as well as prime placement in this area next year.

Another important change to note is in regards to early move-in. Due to the increasing demand for this option and limited time slots, artists who would like to move-in early must sign up in advance with me. The deadline to sign-up for early move-in is July 26th or until all the time slots are full. Artists who sign up in advance for early move-in will be assigned a specific early move-in time, which will be emailed prior to their arrival.

Artist Lodging Deals

Deer Valley Resort
Receive 25% off when you stay two nights or more. Offer valid Aug 1-5, 2013 for artists participating in the Kimball Arts Festival. Artists must identify themselves as artists participating in the 2013 Park City Arts Festival. Some restriction apply. Please call 435-649-1000 or 800-424-3337.

All Seasons Resorts
Receive 20% off. Artists must identify themselves as artists participating in the 2013 Park City Arts Festival. Please call 888-667-2775.

SCHEDULE OF EVENTS
Friday, August 2, 2013

Early booth move-in on Main Street, 4:00 a.m. – 7:00 a.m.
*You must sign up with the Artist Manager in advance if you plan on setting-up early as you will be assigned an early set-up time. Space is limited!

Artist check-in at Deer Valley, 6:30 a.m. – 4:00 p.m.

General booth set-up on Main Street, 7:00 a.m. – 5:00 p.m.

Park City Kimball Arts Festival, 5:00 – 9:00 p.m.
**There is no electricity available. You may use your discretion as to how long you would like to be open on Friday evening based on available daylight. The Arts Festival officially ends at 9:00 pm.

Saturday, August 3, 2013
Park City Kimball Arts Festival, 9:00 a.m. – 7:00 p.m.

Sunday, August 4, 2013
Park City Kimball Arts Festival, 9:00 a.m. – 6:00 p.m.
Check-out with Utah State Tax Commission at the Kimball Art Center from 5:00 – 9:00 p.m.

EARLY CHECK-IN & MOVE-IN INSTRUCTIONS
If you would like to move-in between 4:00 a.m. and 7:00 a.m., you must sign up in advance with me. The deadline to sign-up for early move-in is July 26th or until all the time slots are full. Artists who sign up in advance for early move-in will be assigned a specific early move-in time, which will be emailed prior to their arrival. On Friday, August 2, you will check-in directly with the festival staff on Main Street at your assigned time. Festival staff will provide you with your check-in materials later on Friday afternoon – you will not need to go check-in at Deer Valley.
Be advised that early move-in is a privilege granted under variance by the Park City Municipal Government. Please do not move-in early unless you have been given permission by the Kimball Art Center. We do not want to lose this valuable set-up time.

REGULAR CHECK-IN & MOVE-IN INSTRUCTIONS
If you plan to hand-carry and do not need on-street vehicular access, you do not need to check-in at Deer Valley. Proceed to the China Bridge parking structure in Swede Alley. You may park and unload from there. Kimball staff will visit you at your booth later in the day to complete the check-in process and provide you with a parking pass.
Otherwise, you must check-in at your assigned time at Deer Valley on Friday, August 2 before setting up your booth. Please refer to the Assigned Check-In Time PDF document for your specific check-in and move-in times.

When you check-in, you will receive an exhibitor packet with one assigned artist parking pass, festival credentials and a Utah State Sales Tax reporting form and tax calculation card. You will also receive an exhibitor sign that will serve as your temporary business license. This sign must be displayed in your booth at all times.

You must move-in according to your assigned set up time. If you are unable to check-in and move-in at your designated time, you must notify me in advance and you will be placed on the late move-in schedule. Artists moving-in late will report to Deer Valley for check-in at 2:00 p.m. After checking-in, you will wait for your booth number to be called based on access to Main Street. As such, be aware that you may have to wait longer for your booth to be called.
Below you will find detailed move-in instructions with a map to check-in at Deer Valley.

IMPORTANT MOVE–IN INSTRUCTIONS!!!
PLEASE READ THIS DOCUMENT CAREFULLY. WE WOULD LIKE EVERYONE TO HAVE AN ENJOYABLE EXPERIENCE AT THE 2013 PARK CITY KIMBALL ARTS FESTIVAL. THE INFORMATION CONTAINED BELOW IS YOUR KEY TO SUCCESS.
EARLY MOVE-IN BEGINS AT 4 AM ON FRIDAY, AUGUST 2. YOU MUST SIGN UP FOR EARLY MOVE-IN PRIOR TO ARRIVING AT THE FESTIVAL AS SPACE IS LIMITED. YOU WILL BE ASSIGNED A SPECIFIC EARLY MOVE-IN TIME.

MOVE-IN INFORMATION
Each artist is assigned a specific check-in time at Deer Valley and a Main Street unload time. Our goal is to limit wait time at Deer Valley to 30 minutes or less and provide ample time to unload on Main Street.

Here’s how it will work:

Check-in is at DEER VALLEY.

If you plan to hand-carry and DO NOT NEED ON-STREET VEHICULAR ACCESS, you do not need to check-in at Deer Valley.

Please park in the designated ARTIST PARKING areas in Swede Alley. Then, alert a Kimball Operations Zone Manager to complete the check-in process.

There are four stages to the move in:

EARLY MOVE-IN INSTRUCTIONS – UP TO 2 HOURS TO UNLOAD
Do not attempt to move in early if you are not assigned to move in early.
1. If you would like to move-in early, please notify Mesun Choi in advance at mesun.choi@kimballartcenter.org or 435-649-8882, ext.103. You will be assigned an early move-in time. Please note that early move-in time slots are limited.
2. Report directly to Main Street at your assigned early move-in time.
3. Check-in with the attendant.
4. When directed, drive to your assigned booth.
5. You have until 7 am to unload your vehicle.
6. At 7 am, you must move your vehicle to the Artist Parking lot at Swede Alley.
7. Return to your booth and finish your set-up.
8. Relax. You’re ready for the Festival.

GENERAL MOVE-IN INSTRUCTIONS (GROUPS A & B) – 1 HOUR UNLOAD
1. Report to Deer Valley for check-in at your assigned time.
2. Park in your assigned Zone and notify the Zone Coordinator of your booth number.
3. Wait for your booth number to be called.
4. When instructed, drive directly to Main Street and your assigned Zone entry point.
5. When directed, drive to your assigned booth number.
6. You have approximately 1 hour to unload your vehicle.
7. After approximately 1 hour, you must move your vehicle to the Artist Parking lot at Swede Alley.
8. Return to your booth and finish your set-up.
9. Relax. You’re ready for the Festival.

LATE/STRAGGLER MOVE-IN INSTRUCTIONS (GROUP C) – 30 MINUTE UNLOAD
1. If you would like to be placed on the Late/Straggler Move-in Schedule, please contact Mesun Choi at mesun.choi@kimballartcenter.org or 435-649-8882, ext.103. Please note, if you miss your assigned check-in time, you will automatically be assigned to the Late/Stragglers Move-In group.
2. Report to Deer Valley for check-in at 2 pm.
3. Park in your assigned Zone and notify the Zone Coordinator of your booth number.
4. Wait for your booth number to be called. Stragglers are called up based on access to Main Street. WARNING: You may have to wait to be called.
5. When instructed, drive directly to Main Street and your assigned Zone entry point.
6. When directed, drive to your assigned booth.
7. You have only 30 minutes to unload your vehicle.
8. After approximately 30 minutes, you must move your vehicle to the Artist Parking at Swede Alley.
9. Return to your booth and finish your set-up.
10. Relax. You’re ready for the Festival.

ALL VEHICLES MUST BE REMOVED FROM MAIN STREET NO LATER THAN 4:45 PM.

Report to Deer Valley for check-in at your assigned time on Friday, August 2.
Deer Valley is approximately 5 minutes and 1.57 miles from the Kimball Art Center and Main Street.

Directions from the Kimball Art Center to the Artist Check-In at Deer Valley are as follows:
1. Take Heber Avenue (east).
2. Turn RIGHT on Deer Valley Drive/SR 224.
3. Go around the ‘round about’ and turn RIGHT on Deer Valley Drive (southeast).
4. Turn LEFT on Deer Valley Drive NORTH (you are actually driving east). Loop around the lake. Road becomes Deer Valley Drive EAST.
5. Turn RIGHT into Artist Check-In (clearly marked).
Please pull up to the Artist Check-In tent to register and receive your artist packet. Then, park in your assigned ZONE. After checking-in and parking in your assigned Zone, you will wait for your booth number to be called. Our goal is to limit wait time at Deer Valley to 30 minutes or less in order to provide you with ample time to unload and set up on Main Street. When directed, you will drive directly to Main Street and your assigned Zone entry point, from which you will be able to drive to your assigned booth space. You will have approximately 1 hour to unload your vehicle. After approximately 1 hour, please move your vehicle to the Artist Parking lot at Swede Alley. You may then return to your booth and finish setting up.
We appreciate your patience and consideration of the check-in and move-in procedures.
Have a great festival!